April 28, 2023
Maintaining a tidy and hygienic workplace is one of the fundamental duties of any business, irrespective of its size or industry. It not only helps in showing the professionalism of the business but also contributes to the well-being and efficiency of the employees who work there and spend maximum time of their day.
A clean and pleasant environment makes the employees comfortable while they are at your workplace. On the other hand, it impresses the customers or visitors and presents your business in a good light.
However, keeping every corner of your commercial space clean is challenging! With many places and things to clean, it is normal to skip one or the other. That’s it is useful to have a commercial cleaning checklist in place to ensure that every nook and cranny of your business space is cleaned, making it look unblemished and aesthetic.
In this comprehensive guide, we have provided you with details of the business cleaning checklist and how to implement it to create a spotless space. Whether you own an office, a commercial building, a retail storefront, a supermarket, or a restaurant, following this checklist will make your space neat and hygienic. Take a read.
A healthy and tidy workspace is the cornerstone of running your business successfully. Apart from reflecting your professionalism, it maintains an ambiance that fosters positivity and boosts the productivity of your employees.
If you are the owner of a commercial space, learn about these inherent benefits of keeping it clean and hygienic all the time.
For every employee, the office or workspace is like their second home. That’s why owners need to keep it clean to ensure that the employees feel at home where they can be safe and comfortable. Considering that an employee stays for 8 hours in a workplace, you are further required to focus on cleaning it by following a detailed office cleaning checklist, regularly.
Also, employees are the representatives of your business or brand. They possibly talk about the office and their work environment in their circles i.e., among friends and families or on social media. If they are unsatisfied with the working environment, they are unlikely to talk positively about the business anywhere and help in its promotion. Though hiring professional commercial cleaning services can help ensure that your workspace is always tidy and presentable.
A clean and posh business environment appeals to potential clients during their first visit! It makes them confident to make a deal or engage with your business because everything in the environment looks professional. Dirty floors, cluttered and dusty reception area, or foul smell shows an office’s negligence to create an inviting atmosphere for the clients and employees.
Such a business environment shows that you lack professionalism and is a straightway red signal for the clients who came for some prospective deals or employees who came for job opportunities.
No matter what products or services you are selling, a rational customer will always judge the quality of your products or services by the way your business space looks like. Thus, no matter what your space engages in, whether it’s a restaurant, selling retail items, or providing financial services, a potential customer will decide to buy from your business only if your space looks tidy and organized.
So, never let a messy and dirty workspace turn away your potential customers and hence, your chance to make sales.
Air quality truly influences the hygiene and freshness of a work environment and consequently, affects the work quality and productivity of the employees. Poor air quality also directly affects the health of the employees by causing airborne diseases, odors, suffocation, and breathing problems.
While polluted and smelly air is caused by dirt from shoes, dust from external sources, mold growths, etc., deep cleaning helps maintain cleaner air. For that, cleaning your workspace regularly by ticking off all the commercial cleaning tasks will ensure good air quality. Many workspaces also like to keep indoor plants for filtering pollutants and supplying the space with an additional level of oxygen.
Dirt, grime, food particles, and any other litter in the office space make it a breeding ground for pests and insects. The corners of the chairs, desks, and furniture easily trap the insects and rot them.
Pests and insects multiply if they get a favorable breeding environment and might go out of hand if their growth is not prevented. To avoid the situation from escalating, get your workspace deep cleaned by professionals who have the proper cleaning equipment to deal with any kind of insect or pest issues.
With the purpose to save some money, many businesses skip the part of getting their space cleaned by professionals. They get it done by their housekeeping staff instead. But, that does not include the necessary cleaning tasks of the commercial cleaning checklist for business such as refinishing floors, cleaning windows and glass panes, vacuuming carpets and rugs, and cleaning kitchens.
Even if some businesses hire professionals, they do it rarely to save their costs. But, they hardly realize that savings in the short term have serious repercussions that leave their business with some losses.
The following section points out the hidden costs of cleaning your business space and keeping it dirty.
Cleanliness is directly proportional to the health and safety of employees in a workplace! If any employee falls sick in unhygienic conditions or faces an accident like slipping over the dirt or liquid spill, he or she can seek compensation by filing against the company and pointing out the office’s neglect of cleanliness.
So, to avoid any such hefty compensation, you should focus on regularly cleaning your work environment.
A company’s morale is built by the overall satisfaction, perception, and confidence level of the employees. When morale is high, employee retention increases. It’s because employees feel contented about working in your office space, build relations with others, develop a positive outlook, and work efficiently.
In contrary to this, employees feel demotivated to work in an untidy office space and that affects their productivity and hence, your profits in the long run.
While work already creates tensions and stress for the employees, why amplify it by making them work in a cluttered and tidy workspace? An unhygienic environment can result in both short-term and long-term impacts on the employees’ health and so their productivity. They continuously fear getting sick when they have to eat/drink in an unhygienic cafeteria, use infected toilets, and work on dirty desks.
Shabby and unhealthy office space not only stresses the employees but also the employers. It’s because the employees continuously react by criticizing and complaining about the work environment. Over time, stress reduces the motivation of both parties, resulting in a lower standard of work and poor quality products or services. Needless to say, your business can experience losses due to deterioration in product or service quality when the space is not cleaned and maintained.
A filthy office environment gives spots or hotbeds for microorganisms to grow, including mold, bacteria, and other airborne pathogens. Working regularly for 7-8 hours in such an atmosphere will inevitably make some of your employees ill, leading to more sick leaves and absenteeism.
Employees getting sick frequently cause an incompetent workforce, which declines the productivity of your business. To avoid loss in productivity, get your office cleaned at regular intervals and maintain its hygiene level to keep employees hale and hearty.
Summing up all these costs certainly makes you realize why cleaning and maintaining your business space with the help of a professional cleaning team and a commercial cleaning checklist is necessary! There are productivity, financial, and safety issues arising from a dirty office environment. Thereby, all the costs you invest in maintaining the cleanliness of your work environment are worth it.
No business is ever ready to face the costs of a dirty work environment and that’s why hiring a commercial cleaning company is the best decision ever. The outsourced professional cleaners come with a detailed cleaning checklist for business and several high-grade equipment and cleaning supplies.
Here are listed some of the essential equipment and solutions that are required for cleaning a commercial space.
Office spaces have heavy carpets, rugs, a large number of chairs and sofas, and vast floor spaces that need to be vacuumed frequently. Therefore, a normal vacuum cleaner won’t be good enough but a commercial-grade cleaner is required. Some of the common vacuums that are used in industrial settings are Stanley’s Wet/Dry Vacuum, Sanitaire Force Upright Commercial Vacuum, and Hoover Commercial Bagless Upright Vacuum Cleaner.
Mold or mildew grows on the walls or shabby corners of the office space when the climate is humid or the space remains closed 24x7 which doesn’t let get any sunlight. Dehumidifier is useful for removing the excess water absorbed in the space due to damp or moist conditions. It reduces the humidity level to an extent that seems good for preventing mold growth or mildew.
An air scrubber is one of the high-end cleaning equipment that is useful for removing any type of air pollutants, dust, pet dander, surface contaminants, and volatile organic compounds (VOCs). It even catches micro-particles such as mold and bacteria, and thereby, purifies the air.
Apart from the above commercial equipment, there are some basic cleaning supplies and tools that you need for cleaning your office.
Also don’t forget about the staple cleaning solutions that you will need for cleaning, mopping the floors, and wiping the furniture and fittings.
The staff or employees spend 8-10 hours in the workspace for 5 days a week! Besides, there are frequent visits from clients and business associates, and a tidy office space helps create a positive impression on them. The importance of cleaning your office space regularly isn’t just limited to maintaining a clean environment for ensuring the health of the employees. It is also about increasing productivity, enhanced office asset longevity, higher morale, and better office reputation.
To get your office cleaned thoroughly, the first thing you need is an office deep cleaning checklist. No matter what is the size of your office space or what type of work it’s involved in, its cleaning process entails a host of tasks. From the desks and common areas to kitchens and restrooms, every area needs to be tidied up.
To assist you in your office cleaning process, we have curated 3 commercial cleaning checklists for daily, weekly, and monthly cleaning respectively. Relying on these checklists has helped our many clients to keep their commercial places clean and unspoiled regardless of the activities and foot traffic they experience. Take a look at each of our checklists!
A majority of areas in the office spaces have to be cleaned regularly because they get higher footfall or occupants. It mainly includes floors, desks, restrooms, reception areas, and a kitchen. Keeping these areas clean and hygienic is necessary to make the employees comfortable and stress-free, thereby improving productivity and output.
The most occupied sections of any office space are the work areas that include desks or cubicles, conference rooms, IT segments, CEO rooms, and other rooms. These areas are always occupied by employees who make these places hot spots of microorganisms, germs, and dirt. They carry dirt through their shoes and bags and create a mess of the desks with paper cuts, accidental spills of tea/coffee, and dropping food particles.
Germs and allergens also float in such occupied areas due to sneezing, coughing, and physical contamination. Needless to say, not cleaning these places regularly will make employees vulnerable to illnesses.
Thus, pay attention to keeping these areas clean and sanitary for protecting the health of your employees.
Here’s a checklist for cleaning your work areas.
The reception area or waiting area of the offices is not always occupied by a large number of people but gets footfall consistently throughout the day in the form of visitors, clients, job applicants, delivery boys, office members, and employees.
Keeping the reception or waiting area clean should be a priority in your daily commercial cleaning list! It is necessary to make sure that none of the visitors, office employees, and the receptionist wait or spend time uneasily in the reception area.
To help you tidy up the reception area, we prepared this comprehensive commercial cleaning tasks checklist.
There must be a much greater focus on cleaning and disinfecting the restrooms or bathrooms.
Unhygienic toilets lead to the risks of severe infections and make anyone reluctant to use them. It is therefore must be a part of the daily office building cleaning checklist to prevent hygiene issues and make anyone comfortable using the toilets.
Here’s a checklist for restroom cleaning regularly that will help you.
Break rooms or kitchens are shared office spaces, and it’s vital to keep them free of germs, trash, and clutter. Employees have their meals and drinks in break rooms and it is a common sight to see crumbs of food and liquid spills on floors and surfaces.
Also, the kitchen areas have appliances like coffee machines, refrigerators, and microwaves which should be tidied every day so that none feels disgusted to use them. Food particles trapped in the surfaces or mats of the kitchen also invite critters, insects, and foul odor.
While cleaning up your office’s kitchen areas seems challenging, this complete checklist will help.
Remove all the wrappers, food crumbles, expired perishables, and other unwanted stuff from the kitchen tops and surfaces where employees eat.
Common areas of business space include entryways, hallways, lobbies, and also parking lots. All these areas get maximum footfall in a day as they are visited and used by every member of the office. It is a mandatory duty of the business to keep these common areas tidy and comfortable because most employees stroll, gossip, or spend their free time in these areas.
To keep your common places clean, follow these steps of the commercial office cleaning checklist.
If you sincerely tick off every step of the daily commercial cleaning checklist, there are a few weekly cleaning tasks left for you. However, you must need a professional cleaning service provider to get the tasks done as some of the steps require high-grade equipment and cleaning expertise.
If you are organizing and cleaning the work desks or cubicles regularly, then these few cleaning duties are left to be done every week.
The weekly tasks for cleaning the reception or waiting area that come under the business cleaning checklist are as follows.
While restrooms must be cleaned regularly, there are only a few tasks to be done weekly, and nothing much is left as monthly cleaning tasks. The weekly cleaning duties involved for the restrooms or bathrooms of your business space include the following.
Like restrooms, you need to tidy your office’s kitchen areas or break rooms regularly since they are exposed to higher footfall and heavy usage every day.
However, there are some nooks and crannies that you are only required to clean once a week. Apart from that, there are no major monthly cleaning tasks left for the kitchen areas. Here’s a weekly cleaning checklist for the kitchen to follow.
Most offices or business spaces dedicate a lot of time once a week to cleaning the common areas while focusing on cleaning the rest of the areas daily. Weekly cleaning tasks of common areas include the following.
There’s nothing much to include on the monthly cleaning list for business since the ideal way to maintain a tidier and healthier business space is to clean it frequently. That’s why most of the cleaning tasks are done regularly and weekly! Only the tedious office cleaning procedures that need professional assistance are made a monthly routine. Most of these procedures relate to cleaning large areas or areas that are difficult to reach. No doubt, it is best to rely on a commercial cleaning company for these hardcore steps of the monthly commercial cleaning schedule.
Ask your dedicated cleaning service provider to do these tough cleaning tasks of cubicles or work areas on the checklist.
The reception area which is the inviting area of your business space needs to look supremely clean every day no matter what and must be able to create a positive first impression on the visitors. Apart from several daily and weekly cleaning tasks, these tasks are included in the monthly office cleaning schedule for reception areas.
For all the common areas of your business space, we have enlisted the following cleaning tasks in your monthly checklist for office cleaning.
Most cleaning tasks for your kitchen must be done regularly and weekly. However, hire a professional once a time in a month for the following.
Just like the kitchen, most of the cleaning requirements of restrooms or bathrooms are done regularly and weekly. However, take care of these few things with your cleaning provider once a month.
Preparing inclusive commercial cleaning checklists is just the first step to cleaning and maintaining your office or business space. There’s a lot more for you to consider and do to make sure that everything on the checklist is ticked off. So, we thought of providing you with some tips for the implementation of the checklist.
There are tons of tasks that you and your hired cleaners are required to do to make your office space spotless. But, don’t you think it is nearly impossible to remember all the tasks and steps of your checklist or schedule? To avoid skipping any step or area, it is best to document the cleaning schedule for your business space and distribute them to the janitors and concerned staff of your cleaning company.
When you are ready to start with the cleaning procedures of different areas one by one, make sure the concerned persons understand your expectations who could be office janitors or the hired staff. They should realize the importance of employee safety and hygiene in the office space.
The more organized the workspace is, the faster and easier it gets to clean the space. Thus, kick off new policies from time to time that emphasize de-cluttering the workspaces.
You cannot maintain cleanliness in your business space until the employees i.e., key occupants realize the importance of keeping their space sanitary and unblemished. It’s therefore crucial to continuously promote messages to establish a common mindset in employees regarding cleanliness. One of the effective ways to do that is by rolling out emails reminding them to keep desks, kitchens, and common areas clean. Also, appoint a supervisor who can find and hold employees accountable for creating a mess in a clean space.
No room for doubt cleaning and sanitizing the office spaces is a priority not just for the well-being of employees but also for ensuring a productive work environment.
Prioritizing the cleanliness of your commercial space also means getting it cleaned meticulously with the help of a specialized cleaning company. With them, you can make every nook and corner of your space shine while reflecting your professionalism.
Here are some of the prominent benefits of hiring a commercial cleaning company and prioritizing the cleanliness of your workspace.
Of course, your employees are going to fall less sick when they work in a super-clean and sterilized environment. Dirt, clutter, allergens, and odor in the work areas make it hard for the employees to concentrate. An uncomfortable environment naturally reduces the morale of the employees, which affects productivity.
Thus, to avoid frequent sicknesses, nurture a happy and healthy environment where employees’ morale is high. For that, prioritize the deep cleaning of your office space!
When dirt and dust build up on computers, printers, devices, and kitchen appliances, they are sure to become non-functional within a short time. For instance, food particles or liquid spills on the keyboard make the keys sticky that needs to be cleaned and repaired by the IT team.
To avoid frequent, unnecessary, and costly replacements of your office equipment, you must keep dusting and cleaning every device in your workspace on a priority basis.
While cleaning devices, and appliances of your office according to a commercial deep cleaning checklist, the janitors or professional cleaners are sure to find one or few issues that could have gone unnoticed otherwise.
For instance, they can discover mold spores in a damp corner or a pipe leakage while cleaning the faucets of the toilets. You can hence take care of these issues as soon as possible ensuring no convenience is caused to the employees.
Having a spotless and non-messy work environment makes your business looks like it’s progressing and succeeding. On the other hand, having stained walls, dusty furniture, and cluttered floors give the idea to the clients that you are not good at managing the property and hence, might not be with their project.
An unclean office premise is surely not making them come back. Thus, to build a positive brand image and trustworthiness of your business, it is imperative to get your office cleaned regularly.
Getting your business space cleaned effectively by your housekeeping staff and supervising their duties can be daunting amidst a lot of day-to-day business functions. That’s why hiring a professional local cleaning company in NYC is useful. Assign them the duties of deep cleaning your business premise and get it cleaned thoroughly without any hassle!
By following an all-inclusive commercial cleaning checklist, they will tidy up every corner and stuff in your workspace with the best care. Here are some brief points explaining how assigning your cleaning responsibilities to a professional team will be advantageous for you.
Most reliable cleaning agencies offer flexible cleaning contracts that help businesses get their workspace cleaned adjusting to their work schedule, office space, and cleaning needs. Also, they can provide services daily, weekly, or monthly basis.
We have clients who require certain cleaning tasks to be done daily during the early morning hours while needing a few deep cleaning tasks once a week! So, we tailor-make our contracts according to their wants ensuring no inconvenience is caused to their business operations or employees.
Professional cleaners have industry-grade specialized equipment for each type of cleaning activity. This enables them to deep clean your office space, making it look unblemished and fresh in a quick time.
A noteworthy tool that they use for removing bacteria and microbes from the air by releasing a fine mist that reaches every corner and hidden place in your office. It was even quite effective in disinfecting commercial places during the COVID era. Thus, a professional cleaner will make your entire workspace hygienic for the well-being of the employees.
Trained and experienced cleaning personnel will not just use specialized tools to clean everything efficiently but also get everything done with a great level of attention and care. They ensure all the areas, furniture, fixtures, devices, and objects in your workspace are optimally clean, ensuring their usefulness and longevity.
It is impossible to get such assurance for deep cleaning with your general janitors or housekeeping staff.
When you hire a team of professional cleaners, they leave no task for your office’s housekeeping or cleaning staff. From carpet cleaning to organizing the space, assorting the waste to disposing of the waste, replacing liners in the trash bins to refilling stocks in the restrooms, they do everything following their office cleaning services checklist.
Also, they bring all the necessary cleaning supplies, tools, and equipment with them. Thus, you never have to worry a bit when trained cleaners are by your side.
With a dedicated cleaning agency, you do not just get your office space deep cleaned efficiently but also be assured that your property and assets are in safe hands. They take special care in handling computers, appliances, and other devices. When it’s about moving the furniture and de-cluttering a space, they will do it cautiously. Also, they always make sure to use non-hazardous cleaning solutions that will make your surfaces polished without damaging or fading them.
Getting professional cleaning services from an expert cleaning service company is not enough until you keep inspecting your routine cleanliness. Inspecting the cleanliness of your business space from time to time will provide you with several benefits.
Consistent inspections parallel to cleaning ensure that no area or spot is left untidy and resultantly, your office is pristine and hygienic. The hired staff may miss out on any room or area, or there might be some miscommunication that made them miss any of your cleaning requirements.
When you check or inspect your space after the cleaning professionals have left, you can easily find areas that are still unclean or messy. So, you can request them for re-cleaning. Inspections also enable you to track the hygiene status of your workspace. For instance, if still stains or odors are lingering in the toilets, you can ask the company to come up with better cleaning solutions next time.
When the same cleaning procedures and cleaning solutions are used for cleaning your business space daily, you will be able to maintain certain cleaning standards. Most importantly, an experienced company works by following a commercial office cleaning checklist that helps to:
Inspecting the cleanliness of your business space after the team of professionals has done their job will help schedule your next cleaning routine. In other words, doing inspections in between your cleaning routines enables you to decide the frequency of cleaning your office or commercial space.
For instance, if you check and find that common areas and reception areas look too clean and posh after deep cleaning, you may decide to do it again after 2-3 weeks. Thus, you could save up your costs by inspecting cleanliness and deciding the appropriate frequency for hiring professional cleaners.
While a majority of your office cleaning tasks will be performed by a professional cleaning company, you and your employees are also required to do some minor tasks daily to ensure a spotless and fresh environment is maintained.
These DIY tips will help you and your employees to maintain a tidier environment all the time!
Frequent cleaning is the key to a well-maintained area. The cleaning process may vary from one area to another, for example, one area may need daily dusting and cleaning while another area may need just monthly deep cleaning. However, cleaning routinely makes the office look remarkably presentable. It is also a way to keep all illnesses at bay and eliminate disease-causing germs.
Between periodic professional office cleaning, and maintaining workplace cleanliness is necessary. You can start by organizing office materials, de-cluttering unnecessary items, using air fresheners more often, clearing litter from wherever you can, and dusting laptops, printers, and other technical gadgets. These small acts will help maintain a refreshing and welcoming office environment in between professional cleanings.
Ideally, eco-friendly cleaning solutions are the best items that can be used to clean an office. The lesser harmful chemicals used, the better the work environment. But if one doesn’t find such products, try a damp cloth/towel, water, and normal soap water for some (not all) surfaces. You can ask a cleaning expert to guide you about it as every area needs different cleaning solutions.
Checklists for commercial cleaning services not only ensure every part or space is cleaned efficiently but also help the cleaning professionals to do their tasks responsibly and optimally.
Before you create a commercial cleaning checklist that helps in deep cleaning your office space and maintaining it, you should know how to use it. Keep in mind these surefire tips to make use of your business office cleaning checklist effectively.
Keeping your business top-notch clean surely brings a range of benefits to your business. Not only it enhances the well-being of your employees but also makes them more productive.
Also, a clean and posh work environment appeals to potential clients and leaves a brilliant impression on your business. So, you have got more chances to close potential deals and make way for more success!
Deep cleaning your business space can be plain sailing for you when you have a dedicated team of cleaning professionals who make use of a comprehensive commercial cleaning checklist while delivering their services.
If you are looking for such professionals to get high-quality cleaning services for your business space, Sterling Cleaning Services is the one! We offer our cleaning services to offices and multiple commercial facilities across NYC ensuring to make their internal and external environment supremely clean and livable!
Talk and schedule the cleaning of your business space with our cleaning experts today.
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